Frequently Asked Questions www . ABBYY . com Product usage, PDF conversion and PDF creation General Questions What is ABBYY PDF Transformer Pro? ABBYY PDF Transformer Pro is a two-in-one PDF utility combining PDF conversion and PDF creation functionalities. It converts PDFs into editable files such as Microsoft Word or Excel and creates PDFs from Office applications. Why do I need ABBYY PDF Transformer Pro? If you work with PDF files or use the PDF format to share information and you find yourself in one of the following situations, you can use PDF Transformer Pro to be more productive. 1) You spend time retyping or cutting and pasting PDF documents and want a more efficient way extract content from PDF files so you can edit it. 2) You need to quickly convert documents such as contracts or price lists into PDF files so you can send them out as PDF attachments. 3) Your scanner can scan to image-only PDF and you want to quickly make those files searchable. How is ABBYY PDF Transformer Pro different from other PDF conversion programs? ABBYY PDF Transformer 2.0 Pro combines both PDF conversion and PDF creation functionalities in one product. When converting PDFs, not only does it capture text, but it also retains document layout, formatting, and even table structure, so you don’t need to spend time reformatting documents. PDF Transformer 2.0 Pro is the only product in its class that lets you directly convert PDF images to searchable PDF files in one step. PDF Transformer has a simple, instructive interface that makes the product very easy to use. It is designed for those who don't have the technical background – or the time – to deal with complicated software overloaded with options. Can I test the product before buying it? Yes. ABBYY offers a free trial version of PDF Transformer 2.0 Pro. The trial version contains all the features of the full-license version, and you can try it risk-free for up to 15 days, converting up to 50 pages of documents in total. Will I get free technical support? Yes. All registered ABBYY customers are entitled to free technical support from our specialists in their region. You can find detailed information about technical support terms and conditions at www.abbyy.com/support. I have ABBYY PDF Transformer 1.0. Why do I need the new version? What are the differences between the versions 1.0 and 2.0 Pro? There are many new and enhanced features in PDF Transformer 2.0 Pro. The new version has two new functions – creating PDF files from Office applications, and direct conversion of PDF images to searchable PDF. In addition, the new interface is even easier to use while giving the user more control over the conversion process. I have ABBYY FineReader. Do I need ABBYY PDF Transformer Pro? It depends. If you work with PDF files, or need to create PDF files from Microsoft Office applications or quickly convert one or a couple of PDF files to an editable format, ABBYY PDF Transformer 2.0 Pro will help you with these tasks. These two products complement each other, and we have found that most organizations purchase both and assign them to different employees depending on their jobs. Frequently Asked Questions www . ABBYY . com General Questions I have ABBYY PDF Transformer. Can it replace ABBYY FineReader? ABBYY FineReader is a powerful professional OCR program for users who work with scanners or MFPs. It also provides advanced conversion of multiple PDF files into editable formats. However, FineReader doesn’t support PDF creation. PDF Transformer is an easy-to-use and inexpensive program that allows converting as well as creating PDF files. Thus, the two products can be used together on one PC or within a company. . What is OCR and why does PDF Transformers use OCR technology for PDF conversion? OCR stands for Optical Character Recognition. ABBYY PDF Transformer uses ABBYY’s OCR technologies for intelligent processing of PDF files to ensure high conversion quality. OCR is also required to convert PDF images created by scanners or MFPs into Microsoft Office applications or searchable PDF files. Can ABBYY PDF Transformer Pro process several files simultaneously? No, ABBYY PDF Transformer processes one file at a time. If you are interested in batch PDF conversion, please refer to ABBYY FineReader. Do you offer a volume licensing program? Yes. As ABBYY PDF Transformer Pro is a productivity tool, we recommend installing one for each employee that uses the PDF format. For more information on the volume licensing program, please visit . Questions about PDF Conversion: What types of PDF files does ABBYY PDF Transformer Pro convert? ABBYY PDF Transformer 2.0 Pro can process any types of PDF files, including image-only PDFs created by scanners or multifunction and all-in-one peripherals and PDFs with non-standard encoding. What saving formats does ABBYY PDF Transformer Pro support? You can covert any PDF file to Microsoft Word, Excel, HTML, TXT or searchable PDF format. Can I specify a page or range of pages in a large PDF file for conversion? Yes. With ABBYY PDF Transformer 2.0 Pro you can scroll through the file and select desired pages for conversion. Can I convert parts of a page? Yes. ABBYY PDF Transformer 2.0 Pro is equipped with an area selection tool which identifies areas on a page, and you can choose and adjust the areas as needed. Can I convert a password-protected PDF file? Yes. However, you will need to enter the password in order to proceed. If the file is protected by a user password, and content copying or extraction is allowed, you may convert the PDF file after entering the user password. If content copying or extraction is not allowed, only the author (owner) of this PDF file can convert it, after entering the author (owner) password. I need to convert PDF to Excel. How will the tables appear in the outcome file? By default, ABBYY PDF Transformer Pro saves contents in the same order and layout as they appear in the source file. The option “Ignore the text outside tables” allows saving just the tables without the surrounding text. What languages does ABBYY PDF Transformer Pro support for PDF conversion? ABBYY PDF Transformer supports 37 languages. Frequently Asked Questions www . ABBYY . com Questions about PDF Conversion: I have a multilingual PDF file that I need to convert to Word. Does ABBYY PDF Transformer Pro support multiple languages? ABBYY PDF Transformer supports multilingual PDF conversion. Prior to converting a PDF file, you can select as many languages as you need. However, it is not recommended to select more than 2 languages simultaneously. Are there shortcuts to convert PDF email attachments into editable formats? Yes. ABBYY PDF Transformer Pro is integrated with Microsoft Outlook, and you can convert PDF from Outlook. Click on the “Convert PDF” toolbar button in Outlook, and the PDF email attachment will open in the desired application, bypassing the download to Adobe Reader. What is the graphics resolution and compression in output files? ABBYY PDF Transformer keeps pictures from the original PDF in the output file without changes. Questions about PDF Creation: Does PDF Transformer 2.0 Pro create PDF files? Yes. With ABBYY PDF Transformer 2.0 Pro you can create PDF directly from a Microsoft Word document, Excel table, PowerPoint presentation, Visio diagram or HTML file. What languages does ABBYY PDF Transformer Pro support for PDF creation? ABBYY PDF Transformer 2.0 Pro creates PDF files of documents in any language. What is the graphics resolution and compression in created PDF files? ABBYY PDF Transformer allows selecting among three output PDF sizes based on the different graphics resolution and compression options: “small”, “standard” (default), and “large”. You can choose one of the options depending on the purpose of the created PDF file. What is the quickest way to create a PDF file? Most of the time, you can create a PDF file with one click. From Windows Explorer, you can simply right-click on the file and select “PDF Transformer 2 -> Create PDF.” To convert a document that is currently open, you can simply click “Create PDF” from the embedded PDF Transformer tool bar in Word, Excel, PowerPoint, or Visio. Can I create a PDF file and e-mail it directly without saving the PDF document in my files? Yes. From Windows explorer, simply right-click on the document and select “Create PDF and e-mail.” The software will automatically launch your Outlook, with the PDF attachment in it ready for sending out. For a document that is currently open, you can click on the “Create and e-mail PDF” button on the PDF Transformer tool bar embedded in Word, Excel, PowerPoint, and Visio. What options are available when creating a PDF file? You can set Open or Permission passwords in order to prevent unauthorized opening of documents or to restrict certain operations with the created PDF file. You can also select the size of the PDF file you are creating depending on its planned use. What if I need more options for PDF creation? Use the “print to PDF” function, choosing PDF-XChange for ABBYY PDF Transformer 2.0 printer in the Printer Name dialog box. In this case advanced options for PDF creation will be available, such as customized paper size, flexible graphic compression options, font embedding settings, adding watermarks, overlay options and many others (see Properties for the PDF-XChange for ABBYY PDF Transformer 2.0 printer in the Print dialog box). Frequently Asked Questions www . ABBYY . com Questions about PDF Creation: My Word document has a table of contents page. Will PDF Transformer keep it “active” in the created PDF file? Yes. When creating PDFs, ABBYY PDF Transformer 2.0 Pro retains internal links and hyperlinks. So, if your document contains a table of content or links to web sites, these links will be saved in the resulting PDF file. Can I convert a PowerPoint presentation to PDF? Yes. You can create a PDF file from your PowerPoint presentation and save it to disk or send by e-mail right away using the PDF Transformer toolbar. Use PDF-XChange for ABBYY PDF Transformer 2.0 printer to save in the PDF format 2, 3, 4 slides per page or other presentation handouts. Can I combine creating and emailing PDF into a single step? Yes. ABBYY PDF Transformer 2.0 Pro enables you to create PDF and email it with one click of the mouse. Simply right-click on the file name in any Windows Explorer file folder and choose the “Create PDF File and Email it” option.